Our Privacy Policy

FortyTwo Studio Limited promises to respect any personal data you share with us, to process your data securely and keep it safe. We aim to be clear when we collect your data and not do anything you wouldn't reasonably expect.

This privacy policy sets out, in line with the General Data Protection Regulation (GDPR) 2018, what we will and will not do with your information.

This policy includes:

  • Where we collect information about you from
  • What personal data we collect and how we use it
  • How we keep your data safe and who has access
  • How long will we hold your data
  • Right of access and correction of your information
  • Changes to this Policy
  • How to contact us

If you have any questions, comments or suggestions, please let us know by contacting the Data Controller at FortyTwo Studio, 126 Crown Street, Aberdeen AB11 6HQ.

Where we collect information about you from

We collect information in the following ways:

VISITORS TO OUR WEBSITE

Like most websites we use ‘cookies’ to improve your experience on our website and for functionality purposes. Cookies mean that a website will remember you. They're small text files that sites transfer to your computer, phone or tablet.

The website uses cookies for Google Analytics. It does not capture or store personal information, but logs the a visitors IP address which is automatically recognised by the web server. This is used to record the number of visitors to our site and volumes of usage.

For more information about Google Analytics visit the Google Analytics website.

If you do not wish to accept cookies on to your machine you can disable them by adjusting the settings in your browser settings.

LINKS TO OTHER WEBSITES

This privacy notice does not cover the links within our site linking to other websites including social media. We encourage you to read the privacy statements on the other websites you visit.

PEOPLE WHO REQUEST AND/OR USE OUR SERVICES (CLIENTS)

We have to hold the details of the people who have requested our services in order to provide these services. However, we only use these details to provide the service which the person or company has requested and for other closely related purposes.

We store client and supplier details for business purposes whether for day to day email communications, within our accountancy packages for invoicing and within our project management system which we use for tracking and managing client projects and communication.

What personal data we collect and how we use it

The type and quantity of information we collect and how we use it depends on why you are providing it.

CLIENTS

If you request or use our services we will usually collect:

  • Your name
  • Your contact details

We will mainly use your data to:

  • Provide you with the services, products or information you asked for
  • Administer your services and manage service delivery
  • Keep a record of your relationship with us

SUPPLIERS

If we use your services we will usually collect:

  • Your name.
  • Your contact details.

We will mainly use your data to:

  • Communicate with you in relation to the purchase and delivery of products and services
  • Administer and manage the receipt of products and services
  • Keep a record of your relationship with us

DIRECT MARKETING

Currently, we do not store any of your personal details or data for direct marketing purposes and do not store your information within any 3rd party direct marketing tool or internal CRM database. However, should we at any time decide to build such a list, it will only be formed from an ‘opt-in’ basis and will not be built from existing, legitimate but non-marketing lists. If at any time you want clarity of our marketing data strategy, please contact mark@fortytwo.studio.

How we keep your data safe and who has access.

We ensure that there are appropriate technical controls in place to protect your personal details; for example our network is protected and routinely monitored.

We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff and contractors.

We sometimes use external companies and software packages, such as email service providers, accountancy systems and databases, to store or process personal data. These include Google Suite, Passpack, Teamwork, Gather Content, and FreeAgent. We use these recognised partners and companies who adhere to privacy regulations and each has data processing agreements in place that sets out how they handle your data.

We’d like to reassure you that we have not and will not retain your information in an unauthorised way nor share, sell or pass on your details to any other 3rd party for the purposes of marketing. We will only ever share your data in other circumstances if we have your explicit and informed consent.

How long will we hold your data?

We will only hold your information for as long as is necessary to fulfil the purposes for which it was collected. From time to time we may ask you to update your details or re-subscribe to our contact list. If you choose to unsubscribe from a future mailing list, we may keep a ‘suppression list’ at that time which includes your details so that we know you have chosen to be removed from the list.

Your right to know what we know about you, make changes or ask us to stop using your data

You have a right to ask us to stop processing your personal data. If it's not necessary for the purpose you provided it to us for (e.g. providing a service or product) we will do so.

Contact us on 01224 593827 or email mark@fortytwo.studio if you have any concerns.

You have a right to ask for a copy of the information we hold about you. If you spot any mistakes, please let us know and we will correct them.

If you want to access your information, send a description of the information you want to see and proof of your identity by post to the Data Controller, FortyTwo Studio Limited, 126 Crown Street, Aberdeen, AB116HQ. We do not accept these requests by email to make sure we only send personal information to the right person.

Changes to this privacy policy

We may change this Privacy Policy from time to time. If we make any significant changes in the way we treat your personal information, we will make this clear on our website or by contacting you directly.

This policy was last updated May 2018

How to contact us

If you want to request information, raise a concern or contact us about our privacy policy you can email us info@fortytwo.studio or write to:

FortyTwo Studio Limited, 126 Crown Street, Aberdeen, AB116HQ